Your company should have a plan in place to keep its data secure. Given the increasing frequency of data breaches, it's doubly important to pay more than lip service to internet security. Installing an antivirus program and choosing complex passwords is simply not enough, although most people may think so. The safest way to protect your company's digital assets is to utilize a virtual data room.
What Is a Virtual Data Room?
A virtual data room, or VDR, provides a more secure approach to storing and sharing your digital files safely. With a virtual data room, you don't simply upload files to specific folders. Instead, you have a platform that offers all the tools you need.
It's not merely a Cloud-based storage that allows you to access the data anywhere, although it does that as well. With a VDR, you have the ability to customize who has access to which files. It also allows you to track any activity to prevent security breaches, and you can take advantage of digital rights management (DRM) as an additional deterrent for theft.
How Do You Use a VDR?
Software-as-a-service (SaaS) companies like the CapLinked virtual data room, and can provide you with the platform to manage all of your data and the people who need access to said data. It's completely customizable to your needs. Once the account is created, you can upload or create files and set up user permissions and authorizations. It's important to familiarize yourself with the activity tracking, because this is where you can verify who has created, shared, or modified a file. The virtual data room will become an essential tool to manage your company's data, but it can also enhance employee productivity and save time.
What Makes Virtual Data Rooms So Important?
Virtual data rooms are top trending technology for business, because they are extremely versatile. Every important deal will be made inside of a virtual data room for maximum security. And since business deals are where the money is made, the VDR is the key to your company's success.
VDRs are designed to be easy to use. The interface is intuitive and the entire data administration process is much less complicated than emailing documents back and forth. Using a VDR will also reassure your potential business partners that you're keeping their information secure, giving you the ability to focus on the deal.
Examples of VDR Uses
There's no limit to what a virtual data room can be used for, because every transaction requires the exchange of documents. Does your company engage in fundraising? Those activities can be done from anywhere, now that your data is safely secured in a virtual data room. Another example would be taking the company public. In an IPO, it's even more important to manage your data securely. A VDR is practically a requirement.
One thing people don't like to think about: audits. If you've ever had to retrieve documents for an auditor, you can only imagine what a relief it would be to use a virtual data room instead of hunting down files wherever they're located (online, offline, on hard drives, in someone's office). And last but not least, managing intellectual property of any kind requires a well-thought-out plan as well as the secure structure a virtual data room offers.
Cybersecurity should be a top concern for any business. If you're using file-sharing methods that don't offer sufficient security measures, it's vital that you switch to a more secure method, such as a VDR, to protect your company's confidential assets.
